PPF Duties and Responsibilities

Last Updated: March 28th, 2017

PPF Duties and Responsibilities

All PPF shifts are necessary for our home and away meets to run smoothly. Below is a list of what is required for our shift opportunities. NOTE: You are able to pause working your shift in order to watch your swimmer in his or her event(s). Just let someone know you are doing so.

 

Set Up – Only at HOME meets – consists of one shift less than two (2) hours in duration.
5:15 AM – 7:00 AM
Preparing the pool for the meet include stacking and moving chairs, stacking and moving lounges, moving tables, roping off areas, setting up sound system, hanging flags, setting lane ropes, hanging banners and general assembly of the pool deck area. Please make note that this is a physical job and may require lifting up to 25 lbs.

Concessions at the Dolphin Diner – Only at HOME meets – consists of three (3) shifts; each is two (2) hours in duration.
1st shift  5:30 AM – 7:30 AM
2nd shift 7:30 AM – 9:30 AM
3rd shift  9:30 AM – completion
Duties include setting up the concession area (unload the shed, set up tables, prepare hot beverages, and prepare for opening), interacting with adults and children, preparing and delivering food, handling money, and keeping the area clean and healthy.

 Data Entry – Only at HOME meets – consists of three shifts; each is two (2) hours in duration.
1st shift   7:00 AM – 9:00 AM
2nd shift  9:00 AM – 11:00 AM
3rd shift  11:00 AM – completion
Assist with entering times from the timers into the computer. Being able to decipher handwriting and type consistently. This is done indoors and requires sitting.

 Ribbon Table – Only at HOME meets – consists of three shifts; each is two (2) hours in duration.
1st shift    8:00 AM – 10:00 AM
2nd shift  10:00 AM – 11:00 AM
3rd shift   11:00 AM – completion
Duties include affixing labels to appropriate ribbons for ALL swimmers, placing swimmers ribbons into appropriate team receptacles. This is done indoors and requires sitting.

 Runner – Only at HOME meets – consists of three shifts; each is two (2) hours in duration.
1st shift   7:00 AM – 9:00 AM
2nd shift  9:00 AM – 11:00 AM
3rd shift  11:00 AM – completion
Duties include being physically able to go between the Timers and Data Entry stations.

 Heating – Only at HOME meets – consists of three shifts; each is two (2) hours in duration.
1st shift   6:30 AM – 8:30 AM
2nd shift  8:30 AM – 10:30 AM
3rd shift  10:30 AM – completion
Assisting swimmers in getting into the appropriate place for their Event-Heat-Lane. Maintain the heating board to give swimmers and parents adequate warning as to when they should be in the heating area. Occasionally inform appropriate coach when a swimmer is not in heating.

Timing – At ALL meets – consists of three shifts; each is two (2) hours in duration.
1st shift   7:00 AM – 9:00 AM
2nd shift  9:00 AM – 11:00 AM
3rd shift  11:00 AM – completion
Duties include working with a team on a specific lane, operating a stop watch, and accurately conveying that time to the ‘keeper of the book’ for documentation. A Runner will retrieve the sheets and take them to data entry. You will be standing and getting wet for the entire shift.

**Specialty meets will have different timing shifts and opportunities. These will be posted separately on the www.signupgenius.com site as we are informed. They generally do not adhere to a normal timing schedule.

 Take Down – Only at HOME meets – consists of one shift that is less than two (2) hours in duration.
Duties include removing lane ropes, flags, and banners and returning them to the shed for proper storage. Returning tables, chairs, and lounges to their proper location. Policing the ‘swimmers field’ and removing trash and forgotten items.

 Pancake BreakfastFRIDAY before AWAY meets – consists of two shifts; each is two (2) hours in duration.
1st shift   6:00 AM – 8:00 AM
2nd shift  8:00 AM – 10:00 AM
Duties will include cutting fruit, mixing juice, making batter, cooking pancakes, and keeping a clean and healthy environment.  This will be done outside and you will be standing most of the time.

 Picture Night – One night only – two shifts, each two (2) hours in duration.
1st shift   5:00 PM – 7:00 PM
2nd shift  7:00 PM – 9:00 PM
Duties include moving of some patio furniture and positioning the bleachers. Setting up banquet dinner (may include preparing food), helping with serving of food, and cleaning up after the event.

 Awards Night – One night only – two shifts; each is two (2) hours in duration
1st shift   5:00 PM – 7:00 PM
2nd shift  7:00 PM – 9:00 PM
Duties include preparing of food to serve during the awards night. Setting up the buffet and assisting with serving as needed. Cleaning up the food area and cleaning up after the event, to include moving patio furniture to its location, cleaning up trash, wiping tables.

 League and State-These meets may require our team to be assigned specific tasks, not just timing. These duties and shifts will be announced as they get closer.